Commercial Assistant / Administrator

Salary: 
Starting Salary  £20,569 - Plus benefits and bonus
Closing date: 
Monday, September 16, 2019 - 23:00
Employer: 
UK Power Networks
Type: 
Permanent



Closing Date

17/09/2019

Starting Salary 

 £20,569 - Plus benefits and bonus 

CiP Level / Bonus 

3%

Contract Type

Collective 

Employment Period

Permanent 

Reference Number

45042

Location

Bury St Edmunds

Function

Connections

Reporting to

Commercial Manager - Commercial Services 

Position

Business Support Administrator - Commercial

 

All applications will be reviewed after the closing date

 We also offer : 

Personal Pension Plan  €“ Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)

Tenancy Loan Deposit scheme 

Tax efficient benefits: cycle to work scheme, childcare vouchers

Season ticket loan

Occupational Health support

Switched On  €“ scheme providing discount on hundreds of retailers products.

Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres

Discounted access to sports and social clubs

Employee Assistance Programme.

 

Job Purpose:

The role of the Commercial Support Administrator is to support the Commercial Manager and Assistant Quantity Surveyors in the commercial team to deliver improved commercial performance for the  €˜Projects €™ business unit within the Connections Directorate. We are responsible for the financial review and closure of 6,000+ jobs per annum covering East Anglia, London and the South-east of England.

We are also responsible for compiling and distributing financial and commercial reports relating to the regulatory performance of the business. We interface with our Operations Directorate who undertake the physical installation of the jobs that are quoted by the design team. We provide commercial support and assistance to improve the financial performance of jobs and to improve the commercial awareness and understanding for the internal customers that have financial accountability to deliver these jobs.

The commercial team has already delivered significant improvements in commercial and financial performance and also to ensure consistency of commercial processes within  €˜Connections Projects €™.

We are a team that is making a difference and improving the commercial focus and performance of the business. 

This is an ideal opportunity for candidates with some office based administration experience to further develop their skills and knowledge.

 

Principal Accountabilities:

  • Manage the process for the return of completed jobs from 50+ delivery Engineers in accordance with the relevant timescales and the management of the workflow of jobs to be financially reviewed.
  • Validate all costs have been incurred on all jobs before any financial review process is undertaken by the AQS €™s.
  • Ensure that jobs are financially reviewed in accordance with the job closure processes and standards and the relevant information and reasons are captured and reported.
  • Proactively manage the flow of financial review information on completed jobs to comply with the regulatory reporting requirements prior to the jobs being submitted for regulatory reporting.
  • Provide commercial support to the design and delivery teams who are accountable for delivering the jobs and respond to financial queries related to job costs and reporting information and management of processes and data.
  • Manage the process to issue credit notes and refund customers where appropriate, within designated timescales.
  • Work with other members of the commercial team to manage the flow of work from internal customers, the work volumes for the team and the monitoring of financial closure actions.

 

 

Knowledge, Skills, Qualifications & Experience

Essential:

  • Proven experience of working in an office environment.
  • Must be numerate and used to working with numbers, spreadsheets and reports.
  • Very good level of PC skills, as a minimum demonstrable competence in use of Excel for formulas & sums.
  • The ability to learn and use a variety of IT systems with fast and accurate keyboard skills.
  • Attention to detail to ensure data accuracy is essential.
  • Ability to work in a pressured environment as part of a highly focused team
  • Team working  €“ the drive and ability to work collaboratively with others to achieve shared goals and optimise the contribution of all members of the team.
  • Ability to build good working relationships with team, and all stakeholders.
  • Initiative - A bias for action and proactive problem resolution and ability to manage own workload is essential.
  • Self-motivated, with a strong drive to succeed, be efficient and continuously improve.

 

Desirable:

  • Proven knowledge and experience of producing reports and graphs in Excel and VLOOKUP €™s & Pivot tables would be a distinct advantage, but will be developed in role.
  • Proven experience of analysing data in Excel and compiling data and reports.

 

Health & Safety Responsibilities

 Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control, and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

 Employees are responsible for ensuring they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees are responsible for understanding those impacts and the controls they must ensure are applied. If in doubt, ask!

 

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